Privacy Policy for gazellerally.com

We are staunchly committed to protecting and meticulously safeguarding the privacy, confidentiality, and security of personal information relating to our website visitors and service users. This commitment extends across all our operations, systems, and processes.

This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. In this role, we are responsible for maintaining comprehensive oversight of how your personal information is collected, used, and protected throughout our systems.

We may process usage data (“usage data”), which comprehensively includes browser type and version, operating system details, page view timestamps, interaction patterns, feature utilization metrics, and navigation paths. This information is collected through automated logging systems, cookie tracking, and analytics tools and may include session duration, preferred features, and interaction frequency. The source of this data is our analytics software and server monitoring systems. We process this information for several important purposes, including improving website performance, enhancing user experience, identifying technical issues, and analyzing user behavior patterns, which enables us to optimize our services, provide personalized experiences, and maintain system security. The legal basis for this processing is our legitimate interests in monitoring and improving our website and services.

We may process account data (“account data”), which comprehensively includes your name, email address, telephone number, billing address, and account preferences. This information is collected through registration forms, account creation processes, and direct user input and may include subscription status, account settings, and communication preferences. The source of this data is your direct submissions during account creation and management. We process this information for account administration, service provision, communication purposes, and billing management, which enables us to maintain your account, provide requested services, and ensure proper system functionality. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

We may process profile data (“profile data”), which comprehensively includes your username, profile picture, bio information, interests, and professional credentials. This information is collected through profile creation forms, manual updates, and linked social media accounts and may include skills, certifications, and professional history. The source of this data is your direct input and authorized third-party connections. We process this information for community features, networking capabilities, personalized content delivery, and professional verification, which enables us to facilitate user connections, provide relevant content, and maintain platform integrity. The legal basis for this processing is our legitimate interests in operating and improving our platform services.

Your Rights:

Right to Access: You have the right to access your personal data, which means you can obtain confirmation about whether we process your personal data and request copies of your personal information. This includes the ability to review all data categories we hold about you, verify processing purposes, and confirm third-party recipients of your data. To exercise this right, you can submit a formal request through our dedicated data access portal or contact our privacy team directly. We will respond within 30 days and may require government-issued identification, proof of address, and account verification to verify your identity.

Right to Rectification: You have the right to correct any inaccurate or incomplete personal data we hold about you. This includes the ability to update contact information, correct factual errors, and complete missing information in your profile. To exercise this right, you can either use our self-service account settings or submit a formal correction request through our support system. We will process your request within 15 days and may require account login credentials, supporting documentation, and email verification to verify your identity.

Right to Erasure: You have the right to request the deletion of your personal data when there is no compelling reason for its continued processing. This includes the ability to remove account information, delete usage history, and withdraw previous consent for data processing. To exercise this right, you can submit an erasure request through our privacy center or contact our data protection officer. We will process your request within 30 days and may require password confirmation, identity verification documents, and written confirmation to verify your identity.

Right to Restrict Processing: You have the right to limit how we use your personal data, which allows you to temporarily pause or narrow the scope of our data processing activities. This includes the ability to suspend marketing communications, limit data sharing, and temporarily freeze account processing. To exercise this right, you can adjust your privacy settings or submit a formal restriction request. We will implement restrictions within 7 days and may require two-factor authentication, account ownership proof, and security questions to verify your identity.

Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and transmit it to another controller. This includes the ability to export your account data, transfer profile information, and move usage history to other platforms. To exercise this right, you can use our data export tool or submit a portability request through our privacy portal. We will provide your data within 30 days and may require account verification, identity confirmation, and destination platform verification to verify your identity.Data Processing and Security Measures

We process Service Data which includes user account details, profile information, and service preferences. This processing involves automated collection and analysis, enabling us to provide personalized services and enhance user experience. For example, this includes customized rally course recommendations and performance tracking. The legal basis for this processing is legitimate interest and contractual necessity, specifically to fulfill our service obligations and improve user experience.

We process Technical Data which includes device information, IP addresses, browser type, and system logs. This processing involves automated collection and analysis, enabling us to maintain service functionality and security. For example, this includes optimizing website performance and preventing unauthorized access. The legal basis for this processing is legitimate interest, specifically to ensure service reliability and security.

We process Communication Data which includes messages, support tickets, and feedback submissions. This processing involves storage and analysis of communications, enabling us to provide customer support and service improvements. For example, this includes resolving technical issues and enhancing user assistance. The legal basis for this processing is legitimate interest and consent, specifically to maintain effective communication channels.

We process Transaction Data which includes payment information, purchase history, and billing details. This processing involves secure payment processing and record-keeping, enabling us to process payments and maintain financial records. For example, this includes subscription management and payment verification. The legal basis for this processing is contractual necessity and legal obligation, specifically to fulfill financial transactions and comply with tax regulations.

We process Preference Data which includes user settings, notification preferences, and customization choices. This processing involves storage and application of user preferences, enabling us to provide personalized experiences. For example, this includes customized dashboard layouts and communication preferences. The legal basis for this processing is consent and legitimate interest, specifically to enhance user experience.

Security Measures

Our comprehensive encryption protocols ensure end-to-end protection of your data, incorporating industry-standard algorithms and regular security updates to maintain data integrity. This includes regular security assessments and penetration testing by qualified professionals.

We implement multi-layered security infrastructure, including advanced firewalls and intrusion detection systems that continuously monitor for and prevent unauthorized access attempts. This infrastructure undergoes regular updates and enhancements.

Access to personal data is strictly controlled through role-based permissions, multi-factor authentication, and detailed access logs. We maintain comprehensive audit trails of all data access and modifications.

Our continuous monitoring systems provide real-time threat detection and automated response protocols, ensuring immediate action against potential security threats.

We maintain comprehensive backup procedures with encrypted offsite storage and regular recovery testing, ensuring data availability and integrity.

All staff undergo regular security awareness training and must comply with detailed data protection protocols, including specific training for handling sensitive data.

International Data Transfers

We may transfer your personal data to countries outside your jurisdiction. These transfers are protected by appropriate safeguards, including Standard Contractual Clauses, Binding Corporate Rules, and Privacy Shield certification. Each international transfer is conducted under strict protocols that ensure:
– Adequate data protection standards
– Compliant processing procedures
– Enforceable data subject rights
– Effective legal remedies

International transfers are protected by ISO 27001, GDPR, and CCPA standards, ensuring compliance with international data protection regulations. We implement additional measures including:
– Regular compliance audits
– Data protection impact assessments
– Documented transfer mechanisms
– Continuous monitoring procedures

Regarding international transfers, you maintain specific rights including:
– Right to information about transfers
– Right to object to transfers
– Right to withdraw consent
– Right to data protection guarantees

Data Retention

We maintain specific retention periods for different data categories:

Account Information: Retained for the duration of active account plus 2 years for legal compliance and account recovery purposes
Usage Data: Retained for 12 months to analyze service usage patterns and improve user experience
Transaction Records: Retained for 7 years to comply with financial regulations and tax requirements
Communication History: Retained for 3 years to maintain service quality and resolve disputes
Technical Logs: Retained for 6 months for security monitoring and system optimization

These retention periods are determined by:
– Legal requirements
– Business purposes
– Technical necessities
– User preferences

Special circumstances affecting retention:
– Legal obligations
– Dispute resolution
– Security investigationsCookie Policy for gazellerally.com

Essential cookies serve fundamental functions for basic website operations. These cookies process authentication tokens, security parameters, and session data to enable core site functionality. For example, they maintain secure login sessions, prevent unauthorized access, and ensure smooth navigation between pages.

Essential cookies are fundamental to website functionality. These cookies manage user authentication, maintain security protocols, and enable basic site operations. We use them specifically for:
– User authentication
– Security measures
– Basic site operations
– Session management
– Technical stability

Functional cookies enhance your experience by remembering your preferences. They process user settings and configuration data to enable personalized experiences. They enable:
– Language preferences
– Region-specific content
– User interface customization
– Feature optimization
– Personalized settings

Analytics cookies help us understand user behavior. They collect anonymous usage data to improve site performance and user experience. They collect information about:
– Page interactions
– Navigation patterns
– Feature usage
– Session duration
– User preferences

Performance cookies assess and improve website operation by:
– Monitoring site speed
– Identifying technical issues
– Optimizing content delivery
– Analyzing user experience
– Tracking system performance

Cookie Management

You can control cookie preferences through:
– Browser settings
– Cookie consent tools
– Privacy preferences
– Account settings

For EU residents, we ensure:
– Explicit consent mechanisms
– Data minimization
– Purpose limitation
– Storage limitations
– Processing transparency

California residents have additional rights:
– Right to know about personal information collected
– Right to delete personal data
– Right to opt-out of data sales
– Right to non-discrimination
– Right to access collected information

Regarding users under 13:
– Age verification requirements
– Parental consent procedures
– Limited data collection
– Special protection measures
– Parental access rights

Policy updates involve:
– Regular review procedures
– User notifications
– Consent renewal when required
– Clear change documentation
– Continuous compliance monitoring

For privacy-related inquiries:
– Primary Contact: [email protected]
– Response Time: Within 48 hours
– Verification Required: For data-related requests
– Available Support: Privacy concerns, data requests, rights exercise

This policy was created specifically for gazellerally.com and covers all associated services within the online racing industry.